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Information for Students

Be sure to tell your family about this web site so they can obtain current information. Download the Stegeman seating chart [pdf] to see where you will be sitting and use it to work out a plan with your family letting them know where to find you after the ceremony. 

Graduate students:

For general information regarding graduation requirements, consult the Graduate Bulletin. To ensure that you have met all the requirements for graduation, contact the Graduate Coordinator’s Office in your academic department or email gradinfo@uga.edu.

Graduate commencement ceremony Information and instructions are detailed on the Graduate School website.

Undergraduate students:

For general information regarding graduation requirements, consult the UGA Bulletin. To ensure that you have met all the requirements for graduation, check with a degree program specialist in the dean’s office of your school or college. You should also be checking your progress via DegreeWorks if your college/school is one of the participating units.

Diploma Information System

Approximately 1 - 2 weeks after the midpoint of their graduation term, candidates for graduation will receive an email with instructions to access the Diploma Information System. This website is used to verify or correct the name printed on the diploma and the diploma mailing address. It is the student’s responsibility to make certain the correct address is on file with the Office of the Registrar. See diplomas for more information on diplomas.

Click here for a seating chart of the candidates on the floor of Stegeman Coliseum.

Congratulations on your accomplishments and best of success as you begin a new, exciting chapter of your life!

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Tickets

While tickets are not needed for the Graduate exercise, they are required for the Undergraduate ceremony. Undergraduate candidates are allowed up to 6 tickets. Click here for the availability of any remaining tickets.

Speaker

Roger C. Hunter, a 1978 graduate of the University of Georgia and NASA Ames Research Center Associate Director for Programs, will deliver UGA's Undergraduate Commencement address. The University's Graduate School Commencement speaker will be Dr. Gregory H. Robinson, Foundation Distinguished Professor of Chemistry at UGA. Click here for more details.

Assembly Locations

Assembly for the Undergraduate academic processional will begin at 8:30 a.m. Please be prompt. All Undergraduate candidates will assemble in the Coliseum Training Facility's Men's and Women's Basketball practice gyms located on the second floor. Enter through door closest to the Carlton Street Parking Deck.

Assembly for the Graduate academic processional will begin at 1:30 p.m. Please be prompt. All Graduate School candidates will assemble in the Coliseum Training Facility's Men's Basketball practice gym located on the second floor. Enter through door closest to the Carlton Street Parking Deck.

Academic Attire

Appropriate academic regalia must be worn to participate in the Commencement Ceremony.  Caps, gowns and hoods may be purchased at the UGA Bookstore.  Contact the University of Georgia Bookstore at 706-542-3171 or via email at http://uga.bkstr.com for purchasing information.  Order your announcements online at Jostens.com.

Candidates should wear their tassels over the right eye until the degree is awarded and over the left eye afterward.  The mortarboard on the cap should be parallel to the ground.

With the exception of the honors tassels, the color of tassels as well as the color of the velvet on the hoods worn by master and doctorate candidates are indicative of the academic subject area.  The colors associated with these subjects areas are as follows:

 

Agriculture   maize
Arts, Letters, Humanitie   white
Business and Accountancy   drab
Education   light blue
Engineering   orange
Fine Arts and Landscape Architecture   brown
Forestry and Natural Resources   russet
Family and Consumer Sciences   maroon
Journalism and Mass Communication   crimson
Law   purple
Music   pink
Pharmacy   olive green
Public Administration   peacock blue
Public Health   salmon pink
Science   golden yellow
Social Work   citron
Veterinary Science   gray

Please note:  If you order your academic regalia from someone other than the UGA Bookstore, the UGA Bookstore will not be able to assist you with missing or replacement items.

 

Graduation with Honors

Criteria for graduation with honors are determined by the Educational Affairs Committee of the University Council and are described in the undergraduate bulletin.

Final honors designations for Summa, Magna, and Cum Laude as noted on the diploma and transcript will be based on the overall averages of 3.90, 3.70, and 3.50 respectively.  Overall averages include grades at UGA as well as grades received at all previous academic institutions.

 Anticipated undergraduate students graduating with honors wear an honors tassel:

Honors Designation   Tassel Color
Summa Cum Laude   Red, Silver and Black
Magna Cum Laude   Red and Silver
Cum Laude   Red and Black
First Honor Graduates

Each student completing a baccalaureate degree with an overall grade point average of 4.0 will be designated a First Honor Graduate. The overall grade point average or all-college average includes all work attempted at the University of Georgia as well as all college-level transfer work attempted prior to or subsequent to matriculation at the University.

First Honors Candidates wear a fourragère (braided cord) on their left shoulder as part of their graduation academic regalia.

Please note: Because grades for the current semester are not available during the time that commencement programs are being produced and on the day of Commencement, honors designations (including First Honor Graduates) are based on the grade point average earned through the previous academic term. Final academic honor graduates for each semester are selected after grades have been submitted. Final, official honor designations will be included on diplomas and transcripts.

Commencement ceremony

Recognition of Candidates

For the Undergraduate ceremony, candidates will rise as a group when degrees are conferred.

Conclusion of Ceremony

Following the singing of the Alma Mater, the platform party will recess after which the ceremony officially concludes.

Commencement Programs

Two versions of the commencement program are printed.  The longer version includes the names of all candidates.  Two copies of this program will be placed in the seats for each of the candidates.  Visitors will receive an abbreviated program containing information about the ceremony. Please do not disrupt the ceremony by taking copies of the longer version from unoccupied seats during the ceremony.

Diplomas

Candidates for graduation should receive an email with instructions to log in to a website to confirm their diploma information approximately 1 – 2 weeks after the midpoint of their graduation term. This website is used to verify or correct the name printed on the diploma and the diploma mailing address.

It is the student’s responsibility to make certain the correct address is on file with the Office of the Registrar. Diplomas are normally mailed within 6 to 8 weeks after the official graduation date.

Once final grades for the semester are received, each individual school and college reviews the records of each candidate for graduation to verify that all requirements have been met.  The Office of the Registrar is notified when this process is complete and authorizes the printing of the diplomas.  Diplomas are mailed to graduates at their permanent or diploma addresses approximately six weeks after commencement.  It is the student’s responsibility to ensure that the Office of the Registrar has the correct mailing address.

The information printed on diplomas is summarized below:

Undergraduates with one major:

  • Your degree, major, University honors, and graduation date will be reflected on the diploma.

Undergraduates with multiple majors:

  • If you complete the requirements for multiple majors, with the same degree, simultaneously, you will receive one diploma reflecting the degree, multiple majors, University honors, and graduation date.
  • If you complete the requirements for multiple majors with different degrees, simultaneously, you will receive two diplomas.  Each diploma will reflect the respective degree, major, University honors, and graduation date.
  • If you complete the requirements for multiple majors during different semesters, you will receive a diploma for each.  The individual diplomas will reflect the degree, major, University honors, and the graduation date corresponding to the major.

Graduate Students

  • Only your degree and graduation date will be reflected on the diploma.
  • If you complete the requirements for multiple degrees within the same term, you will receive a diploma for each.

*Please note: if you have an outstanding debt with the University, we will not be able to mail your diploma. Please contact our office once your debt has been paid.

Apostille and the Great Seal

Official documents issued in one country and intended to be used in another country must be authenticated in order to be recognized as valid in the foreign country. If the foreign country is a member of The Hague Convention, an Apostille (pronounced “uh-pos-till”) is required. If the foreign country is not a member of The Hague Convention, the Great Seal is normally required.

Countries that are members of The Hague Convention can be found at this web site

If you have accepted employment in a foreign country or if you are returning home to a foreign country, you may need to have your official transcript and/or your diploma legalized by either an Apostille or the Great Seal. Most foreign countries require the diploma versus your transcript, but be sure to find out which is required. Also, please be sure to obtain the required documentation prior to leaving Georgia.   The process will be more cumbersome if you are not physically in Georgia or do not have a relative or friend in Georgia who can assist with the process. If someone will be assisting with this process, be sure you provide them with a signed letter from you authorizing them to do so.

For either an Apostille or a Great Seal, you will first need to request a replacement diploma. The signed, stamped, and notarized diploma will be mailed to you or you can pick it up in our office. Be sure to bring your photo ID.

If you need an Apostille (the intended foreign country is a member of the Hague Convention), you will then obtain this from the Georgia Superior Court Clerks’ Cooperative Authority. Please carefully review the information on their web site and follow their instructions. http://www.gsccca.org/projects/apost.asp

If you need the Great Seal, you will then obtain this from the Elections Division of the Georgia Secretary of State’s Office. Please carefully review the information on their web site and follow their instructions.

Diploma Replacement

The University of Georgia issues only one diploma for each degree as described in the Diploma section. A replacement diploma may be requested only if the original diploma has been lost or damaged. If damaged, the damaged diploma must be returned along with the Request for Replacement Diploma Form.

Requests for a replacement diploma must be submitted online via the Replacement Diploma Ordering System. By placing a request through this ordering site, you verify that your original diploma has been lost, damaged, or destroyed.

Please note: If you have an outstanding debt with the University, we cannot issue a diploma replacement.

In case of rain or inclement weather

Because the Fall 2014 Graduate and Undergraduate Commencement ceremonies are being held indoors at Stegeman Coliseum, the university's inclement weather policy does not apply.

First Aid

For Sanford Stadium:

First aid care is available for candidates and visitors at the first aid station located behind Section 119 in Sanford Stadium. This care is provided by staff of the University Health Center. Local ambulance services provide emergency care if required.

For Stegeman Coliseum:

First aid care is available for candidates and visitors at the first aid station located behind Section L in Stegeman Coliseum. This care is provided by staff of the University Health Center. Local ambulance services provide emergency care if required.

Lost and found

For items believed lost in the coliseum or stadium, please email lostandfound@sports.uga.edu or call 706-542-7944. For other lost and found inquiries, please contact detectives@police.uga.edu.

Helpful Tips

  • Check ATHENA to verify that you have an anticipated graduation date of Fall 2014.
  • Wear comfortable shoes. You will be walking and standing for long periods of time. High-heeled shoes are discouraged, especially stiletto heels. High heels can break through the plastic flooring placed in the seating area and damage the floor.
  • Leave purses, coats, and other belongings with your family members.  It doesn’t present a professional image to carry these items during the processional.
  • During the processional, remain in a single line and avoid gaps in the line.
  • As you enter the stadium or coliseum, be sure to follow the person in front of you so that you don’t end up in the wrong line and thus sitting with another college.
  • As you are directed into your row of seats, please be sure to fill all seats.  Vacant seats in a row could mean that some students will not have a place to sit.
  • Remain standing in front of your seat during the entire processional.  Do not stand in the aisles.
  • Pick a place to meet your family and friends once the ceremony is completed.
  • As you celebrate this exciting day, please be respectful of those around you and the fact that this is a formal academic ceremony.  Beach balls, air horns, and other similar distractions are inappropriate and may be confiscated.
  • Alcoholic beverages are not permitted at any UGA commencement ceremony.

Future Dates, Times, Locations

Fall 2014 December 19, 2014, Friday Undergraduate Ceremony in Stegeman Coliseum at 9:30 a.m.; Graduate Ceremony in Stegeman Coliseum at 2:30 p.m.
Spring 2015 May 8, 2015, Friday Undergraduate Ceremony in Sanford Stadium at 7 p.m.; Graduate Ceremony in Stegeman Coliseum at 10 a.m.
Fall 2015 December 18, 2015, Friday Undergraduate Ceremony in Stegeman Coliseum at 9:30 a.m.; Graduate Ceremony in Stegeman Coliseum at 2:30 p.m.
 

*Times and locations are subject to change.